FOR ADMINISTRATORS ONLY

RESOURCES FOR CLUB REGISTRARS & ADMINISTRATORS

How to Make Roster Changes:

These processes explain WDDOA procedures for making changes to your team(s) roster AFTER its initial capture at the beginning of the season.

Process for Adding NEW PLAYERS

The process to add NEW players to teams after initial roster capture is as follows:

1. Add player to the GotSport roster within the Roster Builder section of the program within the correct WDDOA Registration Event
2. Complete online Google form to notify WDDOA of each player addition

Please note that this process is ONLY for NEW PLAYER ADDS and is not intended to process transfer/release players.

Requests will be processed in the order received. The online form must be completed for each player addition. Phone and/or email requests will not be accepted.

CLICK HERE: FOR WDDOA 2026/2027 – NEW PLAYER ADD FORM

Please remember to be eligible the players MUST appear on BOTH the WDDOA 2026-2027 Official (pdf) Roster and be pre-printed on the game card (listed as a primary player) regardless of when the original add request was submitted.

Process for Player TRANSFERS & RELEASES

The process to TRANSFER and/or RELEASE players is as follows:

The process to RELEASE players from teams is as follows:

1. Complete the “PLAYER INFORMATION” and “RELEASING TEAM” information on the Player Transfer/Release Form.
2. Obtain the necessary signatures on the Player Transfer/Release Form.
3. Send the form to WDDOA for processing. EMAIL: trform@wddoa.org

The process to TRANSFER players from one team to another between clubs or to MOVE a player from one team to another within the same club is as follows:

1. Complete the “PLAYER INFORMATION” and “RELEASING TEAM” and “RECEIVING TEAM” information on the Player Transfer/Release Form.
2. Obtain the necessary signatures on the Player Transfer/Release Form.
3. Send the form to WDDOA for processing. EMAIL: trform@wddoa.org

CLICK HERE for TRANSFER/RELEASE FORM

Process for Adding or Removing ADULTS

If there been adult staffing changes or additions to your team(s), you must let WDDOA know. Changes are NOT automatically approved.

The notification process that CHANGES were made to the adults listed on a team’s Official WDDOA Roster after initial roster capture is as follows:

1. In GotSport, in the ROSTER BUILDER section in the applicable WDDOA Registration Event, add the adult to or remove the adult from the roster.
2. Complete online Google form to notify WDDOA of each adult change

Remember that before any adults will be added to an Official Roster, they must have completed ALL three compliance requirements (CDC Concussion Training, Safe Sport Training, and successful Background Check) and must also have a proper ID photo uploaded into their GotSport account.

Additions will be processed and Risk Management cards mailed out in the order received. The online form must be completed for each team manager and/or coaching staff change. Phone and/or email requests will not be accepted.

CLICK HERE: FOR WDDOA 2026/2027 – ADULT CHANGE FORM

*NOTE: These instructions are for Registrars and Administrators ONLY. Roster Change Requests will not be accepted from Parents or Coaching Staff. Parents and Coaching Staff must go through their Club’s Registrar or Administrator for all roster changes.

Adult Compliance:

All Adults (coaching staff, team managers, administrators, board members, etc) must complete all compliance training prior to working with players and prior to being added to a team’s roster. There are three parts: